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6 Best Practices for Office 365 Security Monitoring for Admins

The purpose of this article is to outline the best practices for Office 365 security monitoring. This means it mainly focuses on detecting cyber threats. It also provides clear guidelines for Admins on how to supervise the cloud environment. For threat prevention and response, read our guide on Office 365 security best practices.

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Office 365 Security Risks

6 Best Practices for Office 365 Security Monitoring for Administrators

Overall, Microsoft Office 365 security issues are scarce. There are, however, several inalienable weaknesses. Mostly they are associated with human error or malicious intent.

Thereby, cybersecurity experts identify several risks associated with Office 365:

  1. Criminals get hold of a user’s account to steal or corrupt data or implant malware.
  2. Users set up insecure sharing permissions that enable unauthorized people to access information.
  3. Ransomware can infect your Office 365 environment and decrypt your files.
  4. Your users or administrators can initiate man-in-the-middle attacks.

To efficiently withstand these threats and enhance Microsoft 365 security, you need to constantly monitor several important indicators:

  1. Access
  2. Sharing permission
  3. Privilege escalation
  4. Abnormal data behavior
  5. Office 365 Policy changes
  6. Exchange monitoring

In the next section of the article, we’ll take a look at office security best practices and discuss how to monitor each indicator more efficiently. In addition to that, we’ll take a look at third-party tools that can help you automate your operations.


Related Link: 6 Dangerous Microsoft Office 365 Security Concerns for Business

The Best Practices for Office 365 Security Monitoring

These are the general Office 365 security recommendations for Administrators.

1. Monitor Access

Cybercriminals would attempt to steal the credentials of your users and gain unauthorized access to your information. That’s why you need to look for abnormalities, such as, for example, access from unusual locations or devices.

Disabling external sharing is one of the security monitoring best practices for O365. However, not all companies have the opportunity to do it. That’s why we highly recommend limiting the number of departments that have permissions for external sharing.

2. Sharing permission

In 2020, 30% of admins provided access to sensitive data solely upon coworkers’ requests. The users often don’t follow the existing sharing policies (if there are any). T

You need to check for the following instances:

  • Public sharing or access by link
  • Inside sharing with unauthorized employees
  • Granting editing permissions

You can also set up data loss prevention policies to have better control over your files.

3. Privilege escalation

Privilege escalation is used in both man-in-the-middle and outside attacks. Admin roles will be of particular interest in both cases. You need to monitor the abnormal changes in user access to different types of data and their permissions.

4. Abnormal data behavior

Any bulk items deletion or editing might signify an attack. In most cases, it will be ransomware that infects your Office 365 environment. The earlier you spot it, the sooner you will be able to stop the attack and start recovery.

5. Changes in Office 365 policies and Exchange Online filtering policies

This is a regular practice for Office security monitoring. Policy changes are a more subtle way to initiate a cyberattack targeting Exchange Online. For example, the criminal removes the outside sharing restriction. In this case, they can then easily share large sets of data without being spotted.

6. Monitor Exchange security

Microsoft Exchange is the gateway to all sorts of cyber threats. Phishing attacks are one of the most popular ones. As an Administrator, you need Office 365 email security settings that will help you protect your environment from attack attempts.

Office 365 Security Tools

Microsoft provides a range of solutions that will help you facilitate and automate your monitoring process. Apart from these, there are third-party tools that help control Office security. Let’s take a closer look at each of them.

Native O365 security assessment tools

1. Azure Sentinel is a Security Information and Event Management system that provides an opportunity for office 365 monitoring of multiple adverse events on a single pane of glass. You can configure alerts for incidents, abnormalities, and suspicious activity.

2. Advanced Threat Protection (ATP) is the tool that defends Microsoft Exchange from multiple cyber threats. Its two most renowned features are the detection of insecure attachments and links in emails and powerful anti-phishing protection.

Ransomware protection with SpinOne

Powered by AI, SpinOne is a ransomware protection tool for monitoring Office 365 business security. It utilizes a unique algorithm to detect ransomware by monitoring abnormal behavior in data. Once it identifies the cyberattack and its source, it blocks the access of the ransomware to your Office 365 environment. Next, SpinOne recovers your data from its backup.

Best Practices for Office 365 Security Monitoring Ransomware

The process is fully automated. That’s why our tool doesn’t require the intervention of a human neither for monitoring nor for incident response.

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William William Tran Product Manager
About Author

Will Tran is the Product Manager at Spin.AI, where he guides the product's strategic direction, oversees feature development and ensures that the solution solves his clients’ cybersecurity needs.

Will is a security professional who started his career at Lockheed Martin where he worked on National Security Space programs in business development and product management.

Will holds a BA in Economics and Mathematics from UCSB and an MBA with a specialization in Technology Management and Marketing from UCLA Anderson School of Management.

At Lockheed Martin, Will developed the multi-year strategy campaign and supported the product development satellite program for the United States Air Force, which resulted in a multi-billion dollar contract.

During business school, Will consulted 2 non-profit organizations as part of a series of national consulting case competitions. He set strategic priorities, optimized business operations, and developed a process to qualify new revenue streams for his non-profit clients. These initiatives resulted in 15-20% increase in gross profit.

In his spare time, Will can be found at local coffee shops around Los Angeles, traveling to different countries, or hanging out with his cat.

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