Category: G Suite Best Practices

G Suite administrators with organizations today are looking at how they can most efficiently carry out IT operations, including delivering of services to end users. Most are looking at cloud-based solutions to deliver on current IT infrastructure and service demands. This is not limited to corporate environments but also includes today’s educational institutions. When it comes to education environments, Google’s G Suite for Education tools provides tremendous benefits that allow IT administrators in the education realm to transform the way services are delivered to campuses and streamline the administration and technology utilized to deliver those services.

This G Suite Backup and G Suite Security Guide covers 9 burning-hot cloud security topics. The following articles will provide insights into practical cybersecurity, each is a simple step-by-step walkthrough to solve common problems using G Suite backup and G Suite security best practices. Enjoy your reading and invest in cyber resilience!

When thinking about G Suite security best practices, many things come to mind. However, backups may not be readily considered when moving core enterprise applications into cloud-computing scenario. Backups of cloud data should be considered crucial to the overall security strategy of organizations with hybrid cloud or native public cloud business-critical applications, data, and infrastructure. An organization today who thinks they will never need to protect or recover public cloud data is simply not living in reality.

When employees leave G Suite and a company, there are normally certain procedures and policies that companies institute to take care of access to various business critical resources the employees may have had access to. This would include file shares, email access, VPN access, company devices, and other items.

Google’s G Suite software as a service offering provides organizations with tremendous functionality. Organizations today utilizing Google G Suite are taking advantage of cloud email, calendaring, file storage, and many other features provided by Google G Suite. With the tremendous advantages that moving to the cloud provides, there are also additional manageability issues that come with organizations moving to the cloud. Organizations may find it more difficult to keep a handle on data that exists in the cloud. This can be especially challenging when it comes to archiving data and any requests for that data that may come due to a legal issue that is presented.

Businesses today are moving at a faster technical pace these days than ever before. This is largely due to the fact that organizations have access to public cloud infrastructure that is built on top of the most powerful technology companies in the world, including Amazon, Microsoft, and Google. Google’s G Suite environment provides businesses today with very robust and powerful infrastructure and software as a service (SaaS) capabilities that would be very difficult if not impossible to build out on their own.

Gmail is one of the most popular cloud-based email service, with over one billion monthly active users.

Gmail users like the service because it is easy to use, comes with a generous free data allowance, and integrates seamlessly with Google Drive and other Google Apps. However, some of these users take the necessary steps to ensure their emails and files within Gmail are backed up in the case of accidental data loss or a hacked account.

A crucial part of cloud security involves managing user identities, their permissions, and resources they have access to.  This can be an extremely challenging task for organizations who may have users accessing public cloud resources from a number of different devices and networks. Additionally, organizations may be utilizing multiple clouds and managing access across all of those public clouds. Most public cloud vendors today provide cloud Identity and Access Management (IAM) frameworks to help facilitate and secure users’ identities and access to resources.

Google Vault is a great solution to archive some of your G Suite (Google Apps) data, but it doesn’t perform backup. You can’t use it as an automated backup and recovery solution daily, so it doesn’t protect you against data loss.

When an employee leaves a company, moves to another department, or is simply fired, there is no need to pay for an unused account if you can migrate critical data to another account. But the cybersecurity world is challenging businesses and educational organizations with new threats that require maintenance of their cloud data with the help of technically advanced SaaS providers. Using data migration tools is becoming a common practice, but simple data migration is not enough to accomplish the task. To migrate G Suite data effectively, you need a sophisticated combination of a migration tool and version control.