Category: G Suite Best Practices

Businesses today are moving at a faster technical pace these days than ever before. This is largely due to the fact that organizations have access to public cloud infrastructure that is built on top of the most powerful technology companies in the world, including Amazon, Microsoft, and Google. Google’s G Suite environment provides businesses today with very robust and powerful infrastructure and software as a service (SaaS) capabilities that would be very difficult if not impossible to build out on their own.

When thinking about G Suite security best practices, many things come to mind. However, backups may not be readily considered when moving core enterprise applications into cloud-computing scenario. Backups of cloud data should be considered crucial to the overall security strategy of organizations with hybrid cloud or native public cloud business-critical applications, data, and infrastructure. An organization today who thinks they will never need to protect or recover public cloud data is simply not living in reality.

When employees leave G Suite and a company, there are normally certain procedures and policies that companies institute to take care of access to various business critical resources the employees may have had access to. This would include file shares, email access, VPN access, company devices, and other items.

Google’s G Suite software as a service offering provides organizations with tremendous functionality. Organizations today utilizing Google G Suite are taking advantage of cloud email, calendaring, file storage, and many other features provided by Google G Suite. With the tremendous advantages that moving to the cloud provides, there are also additional manageability issues that come with organizations moving to the cloud. Organizations may find it more difficult to keep a handle on data that exists in the cloud. This can be especially challenging when it comes to archiving data and any requests for that data that may come due to a legal issue that is presented.

A crucial part of cloud security involves managing user identities, their permissions, and resources they have access to.  This can be an extremely challenging task for organizations who may have users accessing public cloud resources from a number of different devices and networks. Additionally, organizations may be utilizing multiple clouds and managing access across all of those public clouds. Most public cloud vendors today provide cloud Identity and Access Management (IAM) frameworks to help facilitate and secure users’ identities and access to resources.

Secure G Suite data migration is highly recommended when an employee leaves or has been fired from your organization, to help you tackle the problem of how to handle the data stored within his Google account. While some G Suite administrators may be tempted to delete the account for security reasons, this is usually not the best option as there may be vital files and emails stored within G Suite. Let’s discover how to migrate G Suite data to another account.

Once the account is deleted from Google, all files and data that were stored there are gone forever. If you discover that a vital business document was in a deleted user’s account, there is no way to retrieve it. In addition, access to apps such as Google Analytics or AdWords may be lost if that employee was the privileged user for these services.

If your Google account has been inactive for more than 30 days then Google may have deleted it from the server. This means that the account is likely irretrievable and you should read this article.

When an employee leaves a company, moves to another department, or is simply fired, there is no need to pay for an unused account if you can migrate critical data to another account. But the cybersecurity world is challenging businesses and educational organizations with new threats that require maintenance of their cloud data with the help of technically advanced SaaS providers. Using data migration tools is becoming a common practice, but simple data migration is not enough to accomplish the task. To migrate G Suite data effectively, you need a sophisticated combination of a migration tool and version control.

When Google initiated their operations, back in 1998, they were just a mere search engine, a business running on a loan on a house garage, later on, after tons of efforts, they became the most used search engine all over the world wide web, nevertheless, they did not want to stop at that, they knew, they were meant for greater things, they continued to develop new projects that would make of Google Inc., one of the most valuable companies in the world.

Google Vault is a great solution to archive some of your G Suite (Google Apps) data, but it doesn’t perform backup. You can’t use it as an automated backup and recovery solution daily, so it doesn’t protect you against data loss.