“Which backup type will be the most beneficial for my organization?” As a data protection company, we hear this question all the time.
The right answer to this question can be a big money saver for your organization. If chosen according to your needs, it can eliminate downtime in case of data loss and substantially reduce your spendings on storage in case of the need to comply with data regulations. But to answer this question, you need to understand the key differences between each backup type.
This article will break this complicated subject down and help you to choose the right backup type that is perfectly tailored to your company’s needs.
Table of Contents
Types of Backup: One-Glance Comparison
Here is the table to visualize the difference between those three backup types:
|Full backup||Differential backup||Incremental backup|
|Data that is backed up||All data||Data that has been changed since the last full backup||Data that has been changed since the last backup of any type|
|Storage space||The highest||Medium to high||The lowest|
|Backup time||The slowest||Fast||The fastest|
|Recovery time||The fastest||Fast to medium||On-prem: The longest|
In the cloud: Fast/medium
|Full data restore procedure||Requires the last backup only||Requires most recent full and differential backups||Requires most recent full backup and all incremental backups|
|Duplicates||The highest amount||Medium amount||No duplicates|
Now, let’s dive into more details.
A full backup is a total copy of every single file you allocate to be backed up as often as you set it up to be. Let’s say you determine your backup service to conduct a full backup of your cloud or on-premises data 5 times a week. Regardless of the changes in the old documents and the addition of new ones, a full backup will daily create a copy of:
- The old files
- The changes you made in the old files
- The new files
Essentially, a full backup copies the entire data center each time, which doesn’t make having it daily the smartest idea. The best way to back up files for most companies, regardless of their size, is to set up a full backup once or twice a week on Monday or Friday, complementing it with incremental or differential backups throughout the rest of the week.
- Reliability due to a full recovery. You can restore all the lost data without any missing pieces;
- Convenient and simple to access. The correct data order will be unchanged and restored accordingly;
- The fastest recovery. The full backup takes the shortest recovery time since it can restore all the lost files from only one last copy.
- Space-consuming. A full backup doubles each day’s files and adds new files and changes along with it, making it the most space-demanding type;
- The slowest backup time. The more files you have to copy, the more time it takes to do that;
- High bandwidth demand. Bandwidth is required to travel high volumes of data throughout the servers regularly. To perform full backups, you’ll need a lot of it.
An incremental backup is a more focused backup that usually follows the last backup. An incremental backup saves all the changes made since the previous backup. It doesn’t copy already backed files—only those that were newly changed or created. It helps to reduce the need for bandwidth and save storage space and backup time.
Let’s look at the example:
Monday: A full data backup.
Tuesday: The incremental backup analyzes your entire system to save only Tuesday’s changes without copying Monday’s backup.
Wednesday: The backup saves what was added/changed on Wednesday only. The same goes for Thursday and Friday.
- Minimal time to back up files. An incremental backup saves the smallest amount of data, which requires the minimum time;
- Minimal storage space needs. The backup portions are the smallest here, making the incremental type the most economical one in terms of storage;
- Minimal bandwidth requirements. Again, the lower the data volumes, the less bandwidth is required.
- The longest recovery time. To complete the recovery, you often need to restore a full backup along with the incremental ones. Also, you need to restore it in the same order it was backed up and piece those parts together to keep the consistency;
- The risk of incomplete recovery. Data sets are backed up and restored separately, so if they fail to restore or are compromised, you may experience downtime due to the partial data recovery.
A differential backup is similar to an incremental one but with one important difference. If an incremental backup saves changes made after any last backup, a differential backup saves the data that has been changed since the full backup.
Let’s go back to our example.
Monday: A full data backup.
Tuesday: It backs up Tuesday’s data;
Wednesday: It backs up Tuesday and Wednesday’s data;
Thursday: It backs up Tuesday, Wednesday, and Thursday’s data, and so on.
The next week’s differential backup will be referencing the next Monday’s full backup.
As you can see, it copies information not only from this day but also from the previous weekdays since the last full backup.
Using this type, you load less backup storage space than using a full backup but more than an incremental one.
- Less required storage than with full backup;
- Faster backup time than with full backup;
- Fast and reliable recovery. You need only two data sets: the full backup and the last copy of the differential one.
- Restoration is slower than from a full backup;
- The backing up process is slower than with incremental backup;
- The storage demands are higher than with the incremental backup.
Questions to Determine Which Backup Type You Need
The type of backup you should choose depends on many things you should consider when creating your backup strategy. You can check out the full list of best practices for a successful backup strategy here.
What is the main reason to back up your data?
Data losses affect companies in different ways. For one company, it can interrupt the business continuity and stop all the processes, which will lead to downtime. For another company, the main consequence of data loss will be the need to pay legal fees for compliance violations. Or maybe, in your case, these two are equally important. In both cases, you need backups to save your data, but the data will be different.
In the first case, the data will be updated frequently and have to be both backed up and restored as fast as possible to keep the processes going. If that’s the requirement, we advise you to follow the practice of 2 full backups + 3 incremental backups a week.
In the second scenario, the data may not get updated for weeks, months, or even years, so both backup and restore time don’t matter that much. Then the best option will be to have 90% of all backups incremental while creating full backups only occasionally.
What is your recovery time maximum?
Downtime is the most costly part of data loss. The higher the stakes, the more demanding you should be in terms of the recovery time. So if you have no tolerance for downtime, a full backup will be the best choice that has the fastest recovery speed and represents the least risk. But as creating a full backup every day can be too heavy on your computing and storage capabilities, you can combine it with other backup types in a 50/50 or other comfortable proportion.
Note: Recovery time depends on many factors, and the backup type is only one of them.
Here are the main ones:
- The amount of data to restore
- Whether it is an on-site, off-site, or cloud backup
- The type of cloud storage (private, public, or hybrid) you use if you have cloud backup
- The bandwidth
- The servers’ locations, etc.
Every detail matters, so be sure to consider all the factors.
Do you opt for the on-premises systems or cloud backup?
For example: If you opt for a cloud backup, the recovery for an incremental backup will be much faster than for an on-premises backup.
How often do you change/update your databases?
Most organizations don’t update their data assets very often. Most of the data you need to back up may be left from the previous employees and are required to retain for regulatory reasons. If that’s the case, we advise you to opt for the common practice of having a full backup once a week or two and having an incremental or differential backup every other workday.
The other case is when you have “living” data that gets updated every day at high volumes and is your organization’s living force. Then be sure to create full backups at least twice a week, diluting them with incremental or differential backups.
How much storage space can you dedicate?
If you’re planning on using on-premises services for your backup, having a full daily backup will be problematic as it requires the most space and bandwidth, unless you have extensive resources. It gets much simpler with cloud backup, where the scalability is much higher and cheaper.
Related read: If you don’t know what specifications to look for in a backup service, check out the article How to Choose a Cloud Backup Provider in 10 Steps.
The Optimal Backup Service Based On Your Answers
Consider if you are a small-to-medium business with 5-300 employees or an enterprise-sized company with 300+ employees, that:
- is transitioning to or already keeps its data in the cloud on platforms like Google Workspace or Microsoft 365
- has limited resources in terms of storage cost, headcount, network traffic, and bandwidth
- needs frequent backups to secure day-to-day data flow in case of disaster
- needs to retain data for an extended period while not spending money on expensive licenses with Google Vault or Microsoft eDiscovery functions
- needs both backup and restore time to be as fast as possible
- needs to be able to restore multiple versions of a file
- needs their data to be placed in data centers located in specific regions to comply with data regulations
- needs a simple, user-friendly interface
If you can apply all or most of these points to your situation, the best option for you is a secure, cloud-to-cloud backup service that does mainly incremental backups.
One such service is Spinbackup. By choosing it, you get:
- Fast incremental backups up to 3x a day on Microsoft’s AWS, Google’s GCP, Amazon’s Azure, or custom cloud storage
- Quick data restore thanks to granular backup, which usually takes minutes (but depends on the amount of data)
- Compliance with such data regulations as SOC 2, EU Privacy Shield, and GDPR
- The ability to restore any version of the file
- The ability to save up to 64% on Google Workspace or Microsoft 365 licenses to save leaving employees’ data
To check if Spinbackup will be a good fit for you: