When thinking about G Suite security best practices, many things come to mind. However, backups may not be readily considered when moving core enterprise applications into a cloud-computing scenario. Backups of cloud data should be considered crucial to the overall security strategy of organizations with hybrid cloud or native public cloud business-critical applications, data, and infrastructure. An organization today that thinks it will never need to protect or recover public cloud data is simply not living in reality.
G Suite Backup is essential to making sure data is secure. No matter how many G Suite security mechanisms are in place, no data in existence is 100% secure. With high-profile ransomware infections making headlines, many who have thought their data was secure had to rethink this conclusion. There is always a risk, even if remote, that data can be accidentally or intentionally deleted or even corrupted by a malware infection. Also, we recommend finding out more about G Suite add-ons risk.
Let’s take a closer look at this notion of backups as an integral part of the overall public cloud security strategy. With Google G Suite, how can G Suite administrators make sure their organization’s data is secure?
Table of Contents
Why Is G Suite Backup an Important Part of Security Best Practices?
G Suite backup is an extremely important part of G Suite security as they allow data to be reconstructed after a potential security event resulting in data either being damaged, deleted, or corrupted accidentally or intentionally. This can be due to the accidental end-user or G Suite administrator actions, or intentional actions perhaps by an attacker or malware. Often, attackers want to disrupt business continuity by causing downtime as the result of data loss or data that is unusable due to being encrypted in the case of a Ransomware infection. G Suite administrators want to be able to protect the G Suite admin account and maintain business continuity by being able to reconstruct or restore data as quickly as possible.
Thinking about G Suite security in this way allows organizations to have a business continuity plan that makes it possible to recover from downtime resulting from data loss. Backups, allowing organizations to recover data, are an essential part of any business continuity plan. Many businesses struggle with architecting an effective G Suite data protection solution once they start placing data in the public cloud for a number of reasons. For one, traditional backup solutions that still use on-premise backup often do not provide the features and functionality that allow tight integration with today’s hybrid cloud infrastructure. Additionally, there have proven to be misconceptions about public cloud infrastructure and the security of data residing in public cloud resources.
G Suite Backup and Sync
Google has shown they want to facilitate the ability for both end-users and enterprises to store files in the cloud – the Google public cloud. They have provided the tools to both end-users and enterprise environments that allow synchronizing files from on-premise environments to cloud storage. There are two applications – Google Backup and Sync and Google File Stream that make this possible. G Suite“Backup and Sync” is the personal application that is used by home users while Google “Drive File Stream” is the enterprise counterpart that allows integration with Google G Suite Team Drives and allows G Suite administrator control.
Public cloud vendors have up-time ratings and security that is hard to equal, let alone surpass by enterprise environments. However, at the end of the day, the security of the “data” is the organization’s responsibility. Cloud Ransomware attacks can encrypt data that is stored in the cloud the same as it can encrypt data that is on-premise. For example, on-premise files that become encrypted by ransomware can be unknowingly synchronized from an end-user workstation up to the cloud with applications such as G Suite Backup and Sync.
Another problem presented by traditional backup technology solutions is that production backups are often stored on the same networks and server/network infrastructure as production workloads. A cardinal rule that must be kept in mind concerning backups – they are only good if they can be restored. When organizations are hit with ransomware attacks, many have found out the hard way that having backups of business-critical systems stored at the same site or in the same network location as the production workloads is not a good idea. Ransomware can infect production data AND backup data if it is accessible by ransomware encryption processes.
Backing up data stored in the cloud is no different. Organizations need an enterprise G Suite backup solution that is able to backup G Suite data in the public cloud and store the data safely, efficiently, and securely in another location.
Best G Suite Backup Solution
Let’s take a look at how Spinbackup is able to provide organizations today with the best G Suite backup solution to protect data stored in Google G Suite. It is able to provide the following benefits to organizations:
Automated Daily G Suite Data Backup
Automated Daily G Suite Data Backup is an essential part of G Suite security. G Suite administrators keen on preventing data loss of G Suite data need to give priority to backing up G Suite data to ensure business continuity. On-premise backups are generally automated and happen in an organized fashion across the production workloads. Backups of public cloud data need to happen in an automated fashion as well.
Spinbackup allows the protection of G Suite critical data: emails, documents, sheets, and any other files that reside in an organization’s G Suite cloud. It enables protecting data from accidental deletion, deletion or corruption from an attacker, and data corruption resulting from the likes of a ransomware attack or any other event making data unusable.
The automated backup can be scheduled based on a time that is convenient for organizations and their data use patterns. Also, G Suite administrators can be selective to which data is protected by granularly selecting folders or data based on labels defined for G Suite services. This includes Gmail, Drive, Contacts, Sites, and Calendar.
Backups of data are crucial, especially during data migration. Migration of G Suite data to G Suite public cloud resources can be between Google accounts or from on-premise data storage to G Suite data storage in the cloud. In either case, backing up data is an integral part of the process.
Spinbackup allows organizations to efficiently migrate data between Google accounts. This is especially helpful in the case of an employee leaving the organization, for example. Deleting the account is likely not desirable since there may be important data contained within the account of the employee who has left. Keeping the account and simply changing the password also may not be desirable since organizations will still be responsible for paying for the services for the employee who has left simply to keep the data intact.
Spinbackup provides an easy way to manually restore data from the employee’s services to another user in the G Suite organization. This provides the best-case scenario where important data remains, and organizations are able to clean up any unused employee accounts and save money.
Selecting the resources for the granular restore of data from one account to another
Restoring files to the chosen G Suite account
Backups during a migration from on-premise to the Google G Suite cloud are also extremely important. Backups of G Suite data should be in place the moment that the first data is copied from on-premise to the cloud. This ensures that in the event of any disaster related scenario, data in the G Suite cloud is protected. By having Spinbackup protect the organization’s G Suite data, organizations can confidently migrate data from on-premise to the G Suite cloud without being concerned with potential data loss.
An area that correlates to backing up business-critical G Suite data is deletion control. Most backup solutions have a retention period that is cycled through for data that is kept on hand for the purposes of restoring. However, when thinking about restoring data that may have been deleted from the G Suite environment, G Suite administrators need the visibility of data that has been deleted. By having this visibility, G Suite administrators deploying G Suite security policies are better able to proactively manage data restores and any potential G Suite breach in G Suite organization security that may have been the result of compromised credentials or malicious actions either by a current employee or an attacker.
Spinbackup provides deletion control that allows “trash bin” checking. This allows a daily audit and recovery of G Suite files that have been deleted. The visibility to this activity greatly empowers G Suite administrators to notice trends or possible activity. One-click restores, provided by Spinbackup from the “restore in a time machine” functionality, provides a super-easy way to recover lost data.
Backups are an essential part of any enterprise security strategy, both on-premise as well as in the cloud. Businesses today must strive to maintain business continuity in the event of a data disaster, whether at the hands of accidental data loss or a system-wide ransomware attack. Despite the resiliency that public cloud vendors offer in the way of up-time and redundancy, the “data” is still the responsibility of its owner.
Any data that is copied to and stored in the public cloud is the responsibility of the organization to maintain and protect. As cloud technologies are only now beginning to mature, the tools available to organizations are limited when compared to on-premise data protection solutions. Spinbackup is proving itself in the world of protecting business-critical data stored in the public cloud. G Suite administrators who use Spinbackup for protecting data by utilizing its powerful cloud-to-cloud backup technology will find themselves in a much better position to deal with data leak disasters.
Spinbackup’s versatile capabilities when it comes to migrating data, either between accounts or from on-premise to the cloud, empower G Suite administrators to protect data in today’s hybrid cloud topologies. By allowing visibility to data deletion and powerful daily audits of this type of activity, G Suite administrators can be proactive rather than reactive when dealing with data loss and insider threat control.
For complete details of Google’s approach to security and compliance for G Suite see Google Cloud Security and Compliance Whitepaper.