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G Suite Security. Best Practices for Risky Apps Control

G Suite Security. Best Practices for Risky Apps Control

g suite security for risky apps

One of the powerful features of public cloud environments such as Google G Suite is the ability to take advantage of the huge ecosystem of third-party apps available. The third-party apps found in the G Suite marketplace offer a wide range of quality, enterprise focused apps that add functionality and features to the native G Suite environment. These can include many useful applications to organizations such as CRM apps, Project management apps, and Admin tools. These are easily accessed from the G Suite environment with a Google account. While third-party apps offer tremendous business value to a G Suite organization, they also present an inherent danger to the overall security stance of a G Suite environment.

Any risky third-party applications that are integrated into the G Suite organization can potentially have security vulnerabilities or malicious intent that can potentially either corrupt or leak data outside the G Suite organization. Let’s discuss the importance of G Suite administrators controlling and monitoring risky third-party applications integrated into the G Suite environment, the risks posed to organizations by some third-party apps, and how G Suite administrators can utilize tools such as Spinbackup to ensure G Suite security best practices by enabling third-party apps control.

Third-Party Apps Control – Why Important to G Suite Security?

As mentioned, there is a wide range of third-party applications that can integrate nicely with a G Suite organization and extend functionality and features. Despite the efforts of Google and other cloud services vendors in screening applications to make sure they are safe, risky applications exist in the marketplace. Also alarming is the ability of risky third-party applications to be easily integrated by end users into an unmonitored or uncontrolled (third-party apps) G Suite environment.

In general, most end users have an inherently “trusting nature” when it comes to third-party apps requesting permissions. Most end-users will simply allow any requested permissions from a third-party app during installation without questioning the need or reason behind certain levels of requested access. A very common permission requested by certain third-party applications that integrate with Google services is access to read/write/modify data on Google Drive. If the application is granted access to Google Drive permissions assigned to that particular G Suite user installing the app, it can potentially delete, corrupt, or leak company owned G Suite data under the assumed G Suite user permissions.

In thinking about ransomware infecting a G Suite environment – What if the newly integrated/allowed third-party application has intent of injecting ransomware? Any file the end user has access to, the third-party app would then have the permissions to encrypt. This is certainly alarming considering the attack vector could be coming from thousands of end user devices from various G Suite user accounts.

Also concerning for organizations today is “data leak”. What is data leak? Data leak involves the unauthorized copying or moving of company owned data outside an authorized environment. In this case, the authorized environment would be the Google G Suite environment. Data leak events include those making news headlines when important information is leaked outside of the organization or customer data is exposed to unauthorized users or attackers. Data leak publicity can irreparably damage business reputation, possibly to an extent that a business cannot recover from. G Suite administrators must take data leak of any information outside the G Suite environment seriously. This includes knowing what information is shared outside the G Suite environment by end users as well as what third-party apps are integrated and what they have access to.

Keeping watch over and maintaining security in today’s public cloud environments such as Google G Suite can seem like a daunting task. This is so especially with the aforementioned G Suite security concerns posed by end users integrating third-party apps into the cloud environment. Monitoring and controlling a G Suite organization can be a challenge for G Suite administrators. Every end user may have various devices, either company-owned or BYOD that are integrating into a company G Suite organization. This means that G Suite administrators have to by necessity have visibility to all end user devices, integrations, and activity to effectively monitor and maintain security in the G Suite environment. Using native G Suite tools, having the ability to successfully monitor, control, and mitigate risks under a “single pane of glass” is no trivial task.

Securing Data in Your Public Cloud is Your Responsibility

Many organizations mistakenly think that providing secure, reliable backups of data in the public cloud is the public cloud vendor’s responsibility. This same mistake can also be made with securing data in the public cloud. Organizations might assume that public cloud vendors might hold some responsibility with ensuring public cloud data is secure. Also, when thinking about third-party apps integration, it is assumed that vendors of third-party apps may also hold responsibility with the security of organization data to which they have been entrusted.

Either of these thoughts or assumptions can lead to disaster for companies that shrug off security and pass that responsibility to a third-party or the public cloud vendor themselves. Ultimately, when it comes to the overall responsibility of sensitive or customer data, a company MUST take firsthand responsibility of public cloud data security. Even if a third-party vendor takes some responsibility for security of data, ultimately it is the company who will be held responsible in the eyes of shareholders, customers, or other stakeholders. No matter who is legally responsible for data compromise, in the eyes of most customers, the company itself is generally viewed as responsible for data leakage. Ultimately, they are also responsible for third-party vendors they choose to allow or trust with data access. After a well-publicized data leak, the brand reputation damage can be more than some businesses are able to recover from.

With the tremendous responsibility of public cloud data security in mind, how can G Suite administrators manage the risk posed by third-party applications and monitor integrations and access effectively?

G Suite Security: Discover and Assess Risks

Spinbackup provides a powerful solution that helps organizations today meet the challenge of both monitoring and controlling risky third-party apps integration in Google G Suite environments as well as gives visibility to which end users and apps have exposed data outside the G Suite environment. It does this in a seamless and automated fashion and presents the information in a single pane of glass view for G Suite administrators to review as well as provides real time alerting for various security events and actions. It also provides an Incident Response Plan that help to prevent data loss and leak disasters. This allows G Suite administrators to take a proactive and offensive approach to public cloud security and protecting sensitive data from possible data leak.

Spinbackup provides a 24/7 monitor and automated daily scan of third-party apps that have been integrated into the G Suite environment and importantly, that have access to corporate data stored in the cloud. Through powerful machine learning and intelligent AI, it is able to assess the risk to the G Suite organization and mitigate this risk. The powerful automated scan and third-party apps control is able to:

  • Assess the risk level of the third-party app
  • Determine the type and description of the app
  • Discover the permissions granted to the app
  • List the employees it has access to
  • Discover the types of connected devices
  • Setup a “blacklist” of disallowed applications

Spinbackup provides detailed information regarding the third-party apps in the environment and the risk posed. G Suite administrators can quickly see the following:

  • Third-party app risk level with description
  • The type of application type
  • Employees who are accessing the third-party app Permissions the app has been granted

Dashboard displays summary of Third-party apps to quickly identify risky apps
Spinbackup Dashboard displays summary of Third-party apps to quickly identify risky apps

Much of the power of the Spinbackup Third-party Apps Control comes from the built-in Incident Response Plan. The incident response plan includes manual and automated actions that prevent data loss and data leakage. The Incident Response Plan allows G Suite administrators to be proactive by allowing them to:

  • Quickly revoke access to third-party apps that are deemed risky and have corporate data access
  • Use powerful machine learning to revoke access based on “abnormal behavior”
  • Proactively send alerts to G Suite administrators notifying them of the security event
  • Automatically blocking the download of data that is abnormal
  • Automatically blocking abnormal cloud data migration.

security policies for risky apps

Spinbackup turns Google G Suite environment security into a “living and breathing” entity that is able to function automatically with intelligence, forethought, skill, and precision. Instead of relying on manually policing and gaining visibility to third-party apps integrated into the G Suite environment, G Suite administrators are able to implement G Suite Security best practices without the heavy lifting required otherwise and with intelligent automation.

Thoughts

Much of the power contained in utilizing G Suite environments is the ability to extend functionality with powerful third-party apps that allow organizations to be more agile and efficient. However, with great power comes great responsibility for G Suite administrators to protect enterprise data from loss or leakage. Risky third-party apps control is not simply a recommendation, it is a necessity! It is not reasonable or realistic for G Suite administrators to entrust either a public cloud vendor or third-party app vendor with the security of organization data. Ultimately, it is the responsibility of the business itself to protect and secure public cloud data. At the end of the day, customers, shareholders, and others hold the business responsible for their data and no one else.

G Suite administrators have a powerful tool in using Spinbackup Third-party Apps Control to automatically scan, monitor, assess, alert, and remediate access by risky third-party apps in the environment. The two-pronged approach of scanning/monitoring and then also implementing an incident response plan is powerful and effective and empowers G Suite administrators to successfully implement security best practices with risky apps control.

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