G Suite Security Enhanced: Two-Step Verification Feature

G Suite Security Enhanced: Two-Step Verification Feature


The farther we get, the more methods and practices we need to secure our online environment. You get used to meeting two-step verification in such services as Google account, Apple ID, Dropbox, Facebook. It is a durable and handy way, which adds additional protection to your account. So we added this method as an integral part of our data protection technology.

This additional protection method is needed to prevent your original google account from being hacked. Activation of this function is not compulsory, but Spinbackup saves your backed up data, which proves that it is highly important. Accordingly, two-step verification has to be activated in your G Suite account.

Why is Two-step Verification Important for G Suite Security?

Two-step verification – represents two steps to protect logging into your account. The first step you make when you enter your standard login and password. Then you make the second step – when you add another type of password into your account, using one-time password (OTP). This password has six digits and is generated every 30 seconds.

In this way, if somebody stole your login and password, the second password is impossible to see, because it is different every minute.

The important point is that the activation of two-step verification in your Google account doesn’t mean that you do not need to activate it in your Spinbackup account. Two-step verification is obligatory for each service you use. This is one of the admin’s responsibilities to set up this function.

Difference between ‘two-step verification’ and ‘two-factor authentication (2FA, MFA)

Two-step verification is the one you need for checking your identity when you enter your account from different devices or you login from a new one.

Two-factor authentication (or multi-factor) means that to get into your account you need to enter 2 or more different types of authentications. It doesn’t matter whether you enter from the same location or from a variety of locations, you need to go through this set of steps all the time. So the point is if you successfully run the first authorization step, the second one will set off automatically.

And you will also use additional devices for generating digit code from a custom QR code or take a SMS with a one-time password or email authorization. All these things can be the second factor of authentication. This helps to eliminate the risks of being hacked.

Generally, these protection methods use the same tools, but the main difference lies in their purposes.

How Two-step verification Enhances G Suite Security

To deploy it you need to use your phone or tablet.

  1. Sign in to your Spinbackup account.
  2. Click the ’My Account’ link on the left toolbar.
  3. Click the ‘Enable 2-Step Verification’ button to activate this option.
  4. Upload/Install Google Authenticator app on your device: iOS app, Android app, BlackBerry.
  5. Scan QR code on the left side of the window.
  6. A note will be added in Google Authenticator app, that every 30 seconds generates a digit code.
  7. Please enter this 6 digit code in the authorization field and confirm.

Why do you need to use Google Authenticator?

Solution OTP (one-time password) is simple in implementation, necessary to enhance the security of your G Suite environment, and does not require additional costs. There are 20 different client implementations of Time-based One-time Password Algorithm (TOTP), such as Authy, 1Password, Google Authenticator and others.

You can use Google Authenticator on the Android, iPhone or a Blackberry, and it works even if you don’t have an Internet connection or mobile service. Also, you can tune Google Authenticator for multiple accounts on one device or for one account on multiple devices.

P.S.: read about how to secure employee exit in G Suite here!