Healthcare providers and their business associates have to comply with the HIPAA privacy rule. HIPAA requires that personal health information (PHI) is safe from unauthorized access and usage.
To achieve HIPAA compliance, you have to implement appropriate safeguards to protect your patients’ data. In other words, you have to ensure that you have the means to keep your system secure. Here’s a HIPAA compliance checklist to help you.
Table of Contents
HIPAA Compliance Checklist
Medical and healthcare organizations use cloud services like G Suite and Office 365 for communicating with patients and storing their data—that’s why compliance in the cloud is worth the highest attention.
Is G Suite HIPAA compliant? Yes. However, using G Suite doesn’t make you compliant automatically. You have to upgrade and maintain your system in a way that guarantees the security and privacy of your patients’ data.
To help you, we composed a HIPAA IT compliance checklist based on the compliance requirements. Primarily, we’ve composed our HIPAA compliance checklist for information technology departments, yet anyone dealing with digital data may find it useful. So, let’s start.
- Implement risk analysis and management. The first step of making your patients’ data secure is to determine what risks threaten it and how to mitigate them.
- Control access and authorization. Preventing unauthorized access is mandatory, and login activities should be monitored. One of the potential access risks is shadow IT, and you have to face this challenge.
- Implement strong password policies. Configuring password policies is needed to prevent data breaches and cyberattacks.
- Use multi-factor authentication (MFA). With MFA enabled, you’ll require both a password and a special code to log in. It’s another good practice to prevent unauthorized access.
- Protect against malware. Malware protection is one of the most important HIPAA IT compliance requirements. Make sure that your systems are protected from malware and ransomware.
- Create an incident response (IR) plan. Having an IR plan is required to minimize the negative impact of security incidents. Disaster recovery is one of the key elements of an IR plan.
- Have your files backed up. Having a backup is a great way to protect your data and recover it if the need arises. That’s why backup is required to protect PHI.
- Make sure that PHI is encrypted. Encryption is one of the best security measures. Your data has to be encrypted both in transit and in storage.
- Arrange security awareness training for your colleagues. About 25% of all data breaches are caused by human error. Aware employees are less likely to put sensitive information in danger. Training will help you to reduce the negative impact of user behavior.
- Conduct security audits. A security audit will help you to determine the effectiveness of implemented security measures and detect potential flaws.
Going through this checklist will help you to boost the security of your software systems. If your organization uses G Suite or Office 365, our security solution may come in handy for you.
How Do We Help You to Meet HIPAA Security Requirements?
SpinOne, a cybersecurity tool for G Suite and Office 365 users, helps you to protect your data to support your HIPAA compliance. Here’s what you can do with our solution:
- Automatically back up your G Suite/Office 365 data to ensure it can be recovered. We use the granular recovery approach to make the recovery process faster. Our customers’ data is stored and encrypted using FIPS 140-2 validated AES-256 encryption algorithm.
- Protect your G Suite/Office 365 data from ransomware. We utilize advanced machine learning algorithms to detect and stop ransomware attacks. All lost data is recovered. Also, SpinOne provides access management and audit features that help investigate incidents and minimize the incident impact.
- Audit SaaS applications connected to your G Suite, detect potential risks, whitelist secure apps, and blacklist risky ones.
- Review and analyze various critical security events within the domain, such as abnormal logins or sensitive data sent over the email. SpinOne security policies notify administrators when abnormal logins or brute-force attacks are detected.
- Audit your data behavior, including downloads, sharing, and transfers to prevent unauthorized sharing of sensitive information.