Logo Spinbackup.com

How to Backup Google Drive: A Step by Step Guide

G Suite Backup and Recovery 0 18875
How to Backup Google Drive: A Step by Step Guide

How to Backup Google Drive

If you are here, you probably already experienced the bitterness of important data loss. Maybe you deleted it by accident, or someone who shared access to Google Drive with you deleted initial data. Or maybe, your business became a victim of some malicious actions, which resulted in major data loss. Or maybe, you’re just cautious and working ahead of the curve.

In any case, you know what Google Drive backup is, and that backup files on Google Drive should be backed up as well. So you came here to find out how to back up your Google Drive data, and this step-by-step guide is here to help you. As an expert in data backup and recovery solutions, we are going to tell you about 5 main methods that will surely save your data from disaster.

But first, a word of caution. Note that just saving data to local devices or to other cloud storages may preserve your personal or your company’s files in case they get deleted, but not if your files were corrupted by ransomware or viruses.

Google Drive: manual backup

Here are some options for individuals on how you can back up your data manually, without using any tools. For such purposes, you have 3 means and every one of them works in the same way – you are supposed to copy your data – just in a bit different ways. All have their pros and cons, so choose the one that is the most convenient for you!

Backup google drive to external hard drive

The simplest and fully manual method to make a backup of Google Drive is to copy your files and download them on your hard drive.

The simplest and fully manual method to make a backup of Google Drive is to copy your files and download them on your hard drive.


  • Quick and easy
  • Requires no software


  • Manual backup
  • Possibility to forget to save new or updated files
  • It either takes your hard drive place or requires constant manual copying to other cloud services.
  1. Go to your Google Drive documents.

How to backup your Google Drive files

  1. Hold Ctrl+A to select all files, or manually chose those you want to copy.
  2. Right-click and select Download. The files will be in a zip format.
  3. Preserve this copy in a reliable place and extract files whenever needed.

Backup and Sync Client by Google

This app from Google allows you to synchronize your local drive with Google Drive. This way, you don’t just make a one-time copy, you sync your local and Google Drive data, which means all new files added to Google Drive will be automatically saved on your hard drive.

But here is one moment: since files will be synced, every change in your Drive files will be reflected on the desktop as well. Deleted from Google Drive = deleted from a hard drive. Keep that in mind and save files to other device or folder if needed.


  • Full automation. All chosen files and edits will be backed up on your computer whenever they appear on Google Drive.
  • Double-sided backup. It works both ways: you can not only save your cloud data on your computer but also customize it to automatically save your hard drive data on the cloud, making it available from any device.


  • It takes your hard drive space, so you need to be selective with files you save
  • Copied files can still be deleted or changed since your hard drive and Google Drive are synced. It means you still need to resave important files somewhere else.
  1. Download Backup and sync.
  2. Install and launch the application.
  3. Sign in to your Google account and set up synchronization options:
  • For your local drive. If you want to back up some files from your hard drive to Google Drive, at this stage you can choose folders for backup.

backup and recovery of Google Drive

  • Then sync settings to back up your Google Drive in your local disk. You can choose the folders that need to be backed up, or you can choose to copy all your data from Google Drive. Press Start.

google drive backup solution

After that, it will start copying. It can take time depending on the amount of data, so be patient.

Use Google Takeout

Google Takeout is designed to make one-time copies of your Google account data. It includes Google Drive, Gmail, Photo, Contacts, and so on. In our case, you need to make a copy of your Google Drive data, in particular, so we will focus on them in our tutorial.


  • Supports all Google services
  • Ability to send copied data directly to other clouds or download them on your desktop


  • One-time save with no automatic backup options. It means you can lose files if you forgot to save them previously.

1. First, log in to your Google account and click on Download your data. There you will see all apps that contain your data. All of them are selected by default, so to choose only particular files press Deselect all, and then put a tick beside the field you need.

save cloud data in a safe place

2. To download some parts of your data just leave all the data selected and uncheck the box near the files you don’t want to save. Then press Next step.

3. Customize your archive by choosing the delivery method, type of export, type and size of the file.

A go-to-guide for Google Drive backup

Done! Your archive soon will be delivered.

Google Drive: backup tools for businesses

Tools are designed for business admins to back up their company’s data. Those tools are differed by their usability, features, price, and reliability.

Use Google Vault

Google Vault is a web-based archive and eDiscovery service that helps IT administrators keep all data of G Suite users. It backs up and saves files regardless of any next manipulations with the initial ones.

But still, you need to understand: Vault is not a backup, it is an archiver. And this makes a big difference when it comes to Vault’s features.


  • Requires no installation
  • Keeps data for a long time in an unlimited storage


  • Designed as an archiving tool, it can’t restore data from Google Drive – you can only keep it if you need to refer to it in the future. So you won’t get quick restoration if something happened with your files.
  • You can’t use Vault if you aren’t a subscriber of G Suite Business, Enterprise or Education package.
  • It is quite expensive: $60 a year for G Suite Basic and $300 a year for G Suite Enterprise users.

If you are still interested in Vault as a solution for your business, here is what you should do:

  1. Sign in using admin G Suite account and land on Google Vault homepage.
  2. Go to the Retention pitch left.
  3. Choose Drive and edit the retention policy.

how to backup Google Drive

  1. Mark the field named Set a default retention rule for Drive.
  2. Choose the radio button “Indefinitely” and save it.

Get a Demo

Use Spinbackup to back up and protect all your G Suite data

Since Google Vault and other built-in Google features are not designed to restore and protect your data, they still leave your data insecure. You won’t be able to access and restore your records if they were deleted or stolen. You can’t be sure if your files won’t be leaked to competitors or corrupted by ransomware. In other words, you pay for unlimited cloud data storage, not for data protection.

Spinbackup gives you both: data storage and data protection.

  1. It saves you money. You get unlimited storage on the three world’s most trusted cloud providers only for $3/month.
  2. Spinbackup backs up your data automatically 3 times a day – enough to make sure you don’t lose anything.
  3. You can restore all data in one click with the saved folder hierarchy and files order.
  4. Spinbackup protects your data from ransomware, insider leaks and brute force attacks.
  5. You will be able to control risky apps to prevent damages and data loss.

Back up your Google Drive data using Spinbackup now!

Go to www.spinbackup.com and create an account. If you need to sign up, follow instructions to sign up. Automatic backup of your Drive will start the day after you sign up.

To start the backup of your Google Drive manually, you need to:

  1. Tap the Log in as G Suite / Google Apps Administrator button in the upper right corner.
  2. Use your credentials to log in, or sign in with Google.
  3. Click Users on the left dashboard.

Backup Google Drive with Spinbackup

4. You will see a list of all your domain users subscribed to Spinbackup. Choose the name of a user whose GD account must be backed up, unfold it by clicking +/- button, and click the Google Drive button under the user’s name. Press Backup.

Spoinbackup for Google Drive backup and security

5. When the backup process is complete, you will see all your Google Drive files with your folders hierarchy backed up to your Spinbackup account.

how backup works with Spinbackup

P.S.: if you want to know how to restore Google Drive you should read this article.

Get a Demo

18,876 total views, 2 views today

Related Post