How to Backup SharePoint: Guide for Office 365 Admins

According to Microsoft, SharePoint has 190 million users across 200,000 organizations. Just like with other Microsoft Office 365 services, a backup for SharePoint is critical for protecting your data (and here’s why). As one of the leading Microsoft Office 365 backup providers, we would like to show several ways how to backup SharePoint data using native and third-party tools.

How to Backup SharePoint with Native Options

Office 365 has several built-in SharePoint Online backup tools and restore options: eDiscovery, Files Restore, and OneDrive Sync. Here’s how you can use the latter option:

  1. Log in to your Microsoft 365 account and select SharePoint.
  2. Select the site you need to back up.
  3. Click DocumentsName.
  4. Click Sync.
    How to Backup SharePoint
  5. Open OneDrive.

Done! Remember that you’ll need the desktop versions of OneDrive. However, backing up SharePoint using OneDrive is not the best option. After all, neither OneDrive nor other Office 365 apps are backups. They have some limitations.

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Limitations of Native Tools

Though you can back up and restore SharePoint data using built-in tools, they have some limitations:

  • If the version history is turned off, you won’t be able to restore files to a previous version.
  • If you upload a deleted item again, the restore operation for that item will be skipped.
  • If your files were removed from the site collection recycle bin, you can’t restore them.
  • All data is stored in the same cloud, which leaves backup data vulnerable to the same threats as the original data.
  • Backing up your Sharepoint data is a manual process. If you make any changes, you’ll have to backup your data again, or you won’t be able to recover the most recent version.
  • Using OneDrive Sync is not the most secure option, as your backup can be infected with ransomware.

Using automated third-party tools will help you to avoid those limitations.

There are several ways to backup your SharePoint site. There are also several ways to restore it. You can learn about them in our next article: How to Recover SharePoint Files.

How to Backup SharePoint online with Third-party Software

To make your SharePoint backup and recovery more effortless, you can try using third-party software. SpinOne for Microsoft Office 365 is a fully automated backup solution that helps you protect your data.

Our tool backs up your SharePoint sites automatically and saves all changes without any effort on your part. With Spin, you can back up SharePoint online to Azure, Amazon’s AWS, or Google’s GCP. To back up SharePoint, make sure you are subscribed to our Custom Storage plan.

If you need to change backup settings or recover your data, here’s what to do:

  1. Log in to your Spin account (here’s a Free Trial).
  2. Go to SharePoint & Teams section.

  3. Pick the SharePoint you want to create backup and press Autobackup. In the pop-up window, select backup settings and click Update.

Secure your corporate data with the market’s top backup tool for Microsoft Office 365!

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