Top-3 Microsoft 365 Cloud Backup Solutions Comparison

Top-3 Microsoft 365 Cloud Backup Solutions Comparison Table

There are plenty of backup tools for MS Office 365 services on the market. Combined with the lack of understanding of what features to look for, it makes the choosing process a game of chance. Most cloud-to-cloud Office 365 backup services provide you with the same baseline functionality: they support the same services, let you restore data to the source accounts, use public cloud services like Azure or AWS, and so on.

But there are much more nuances to it that make a certain service the best match for your particular business needs. Some of them include the minimum number of licenses, availability of ransomware detection, or the ability to migrate data between domains.

To help you navigate this process, we’ve created a detailed Office 365 cloud backup solutions comparison table that includes all the features that can reflect the value of the backup solution.

Office 365 Backup Solutions Comparison Table

We’ve picked three solutions – SpinBackup, Datto (Backupify), and Spanning basing our choice on their functionality scope and recognition in the cybersecurity field.

SpinBackupDatto (Backupify)Spanning
AppsExchange/Outlook, OneDrive, SharePoint, Teams, Calendar, PeopleExchange/Outlook, OneDrive, SharePoint, Teams, Calendar, PeopleMail, Calendar, Contacts, OneDrive, SharePoint
Price$4 user/month$3 user/month$4 user/month

Score (according to Capterra)

Overall4.64.14.4
Ease of setup & use4.73.94.8
Customer Service4.34.63.8
Features4.13.84.5
Restore success rate97%92%95%

Backup Features

Cloud-to-cloud backup
On-demand backup 
Backup scheduling /Automated backup
Incremental backup
Versioning
Unlimited Storage

Recovery Features

Disaster recovery
Point-in-time restore
Search-based restore
Granular recovery
On-Demand Restoration

Security Features

Ransomware detection and protection
Encryption at-rest and in-transit
Activity/audit logs
Intrusion Detection
ComplianceSOC1 Type II, GDPR, CCPA,

UE-EU Privacy Shield Certified

SOC 2 Type II, HIPAASOC 2 Type II, GDPR, HIPAA,

BBB EU PRIVACY SHIELD, UE-EU and Swiss-US Privacy Shield Certified

OAuth 2.0

Deployment & Support

Web-Based, Cloud, SaaS
Installation on devices
Starting number of licenses510050
Email, phone, web support 24/7 ❌ ❌

Functionality & Management

Fast file-based search 
File Sharing
Licensing for archived users
Managing multiple domains
Data migration inside the domain ✅
Domain to domain migration
Customized backup retention


Office 365 Online Backup Solutions: Details, Strengths & Weaknesses 

Datto (Backupify)

Backupify is one of the largest cloud backup providers on the market that was found in 2008. It was one of the first providers to offer social media backups and now is the largest vendor in the cloud backup market.

Products:

– Google Workspace (G Suite):

  • Backup

– Office 365

  • Backup

Here is how Backupify’s interface looks like:

Strengths:

  • The largest vendor on the cloud-to-cloud backup market;
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • High backup speed (4.0 MB/sec);
  • Intelligent API throttling.

Weaknesses: 

  • One of the least user-friendly cloud backup products according to user reviews;
  • Doesn’t have ransomware protection or cybersecurity functionality;
  • Lower success rate than other top solutions (92%);
  • Starts from 100 licenses, which is problematic for small businesses.

Spanning

Spanning represents one of the (relatively) early SaaS backup providers of Office 365 Online, starting from 2014. Spanning was also listed as one of the TOP-5 solutions for Microsoft 365 backup by DCIG, highlighted for its strong security features. 

Products:

– Google Workspace (G Suite):

  • Backup

– Microsoft (Office )365

  • Backup

– Salesforce Backup

Here is how Spanning’s interface looks like:

Strengths:

  • Provides customer-managed encryption key;
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • Robust backup/restore speed (3.5 MB/sec);
  • End-user self-service restores (doesn’t require administrator’s involvement).

Weaknesses: 

  • Incomplete SharePoint and TeamDrives backup and restore functions;
  • Tailored for enterprises with sizable IT teams, who have time and resources to learn the system and get used to it. For smaller teams with fewer resources, some basic manipulations that are expected from any Microsoft Office 365 backup tool require significant effort.

SpinBackup

SpinBackup is one of the TOP-5 backup services for Microsoft Office 365 in 2021 according to the Data Center Infrastructure Group (DCIG). It is a part of SpinOne – an AI-driven cybersecurity platform that offers backup for Google Workspace and Office 365, anti-ransomware protection, and CASB functionality (shadow IT protection). 

Products:

– Google Workspace (G Suite):

  • Backup
  • Anti-ransomware protection
  • Cybersecurity (CASB) functionality

– Office 365

  • Backup
  • Anti-ransomware protection

Here is how Spinbackup’s interface looks like:

Strengths:

  • AI-based anti-ransomware protection;
  • High restore success rate (97%);
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • CASB functionality for Google apps;
  • Single interface for Office 365 and G Suite backup (coming in 2021).

Weaknesses: 

  • Requires high internet speed to backup large files.

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The Bottom Line

Each service is fairly good and is likely to back up and restore your files just fine. But there are slight details that make a difference: the interface design and user-friendliness, the possibility of end-user self-restore, ransomware protection, and so on. Also, each of them has its share of bad reviews, making it even more difficult to choose. Ultimately, the choice comes down to your business needs and personal preferences.

To make this choice, we advise you to sign up for a free trial of each service and get a hands-on experience before making a year-long commitment. At the very least, visit each service’s website and request a demo to get more aquatinted with the product.