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Top 3 Microsoft 365 Cloud Backup Solutions Comparison Table

There are plenty of backup tools for MS Office 365 services on the global cloud backup market that can help prevent data loss. Combined with the lack of understanding of what features to look for, it makes the choosing process a game of chance. Most cloud-to-cloud Office 365 backup services provide you with the same baseline functionality: they support the same services, let you restore data to the source accounts, use public cloud services like Azure or AWS, and so on.

But there are much more nuances to it that make a certain service the best match for your particular business needs. Some of them include the minimum number of licenses, availability of ransomware detection, or the ability to migrate data between domains.

To simplify the process of selecting the right Office 365 cloud backup solution, we’ve created a comprehensive comparison table that highlights all the features that can impact the value of the backup software. This table includes critical details like the availability of ransomware detection, a minimum number of licenses, data migration capabilities, and Microsoft cloud backup pricing.

Office 365 Backup Solutions Comparison Table

We’ve picked three solutions – SpinBackup, Datto (Backupify), and Spanning basing our choice on their functionality scope and recognition in the cybersecurity field.

SpinBackupDatto (Backupify)Spanning
AppsExchange/Outlook, OneDrive, SharePoint, Teams, Calendar, PeopleExchange/Outlook, OneDrive, SharePoint, Teams, Calendar, PeopleMail, Calendar, Contacts, OneDrive, SharePoint
Price$4 user/month$3 user/month$4 user/month

Score (according to Capterra)

Overall4.64.14.4
Ease of setup & use4.73.94.8
Customer Service4.34.63.8
Features4.13.84.5
Restore success rate97%92%95%

Backup Features

Cloud-to-cloud backup
On-demand backup 
Backup scheduling /Automated backup
Incremental backup
Versioning
Unlimited Storage

Recovery Features

Disaster recovery
Point-in-time restore
Search-based restore
Granular recovery
On-Demand Restoration

Security Features

Ransomware detection and protection
Encryption at-rest and in-transit
Activity/audit logs
Intrusion Detection
ComplianceSOC1 Type II, GDPR, CCPA,

UE-EU Privacy Shield Certified

SOC 2 Type II, HIPAASOC 2 Type II, GDPR, HIPAA,

BBB EU PRIVACY SHIELD, UE-EU and Swiss-US Privacy Shield Certified

OAuth 2.0

Deployment & Support

Web-Based, Cloud, SaaS
Installation on devices
Starting number of licenses510050
Email, phone, web support 24/7 ❌ ❌

Functionality & Management

Fast file-based search 
File Sharing
Licensing for archived users
Managing multiple domains
Data migration inside the domain ✅
Domain to domain migration
Customized backup retention


Office 365 Online Backup Solutions: Details, Strengths & Weaknesses 

Datto (Backupify)

Backupify is one of the largest cloud backup providers on the market that was found in 2008. It was one of the first providers to offer social media backups and now is the largest vendor in the cloud backup services market.

Products:

– Google Workspace (G Suite):

  • Backup

– Office 365

  • Backup

Here is how Backupify’s interface looks like:

Strengths:

  • The largest vendor on the cloud-to-cloud backup market;
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • High backup speed (4.0 MB/sec);
  • Intelligent API throttling.

Weaknesses: 

  • One of the least user-friendly cloud backup products according to user reviews;
  • Doesn’t have ransomware protection or cybersecurity functionality;
  • Lower success rate than other top solutions (92%);
  • Starts from 100 licenses, which is problematic for small businesses.

Spanning

Spanning represents one of the (relatively) early SaaS backup providers of Office 365 Online, starting from 2014. Spanning was also listed as one of the TOP-5 solutions for Microsoft 365 backup by DCIG, highlighted for its strong security features. 

Products:

– Google Workspace (G Suite):

  • Backup

– Microsoft (Office )365

  • Backup

– Salesforce Backup

Here is how Spanning’s interface looks like:

Strengths:

  • Provides customer-managed encryption key;
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • Robust backup/restore speed (3.5 MB/sec);
  • End-user self-service restores (doesn’t require administrator’s involvement).

Weaknesses: 

  • Incomplete SharePoint and TeamDrives backup and restore functions;
  • Tailored for enterprises with sizable IT teams, who have time and resources to learn the system and get used to it. For smaller teams with fewer resources, some basic manipulations that are expected from any Microsoft Office 365 backup tool require significant effort.

SpinBackup

SpinBackup is one of the TOP-5 backup services for Microsoft Office 365 in 2021 according to the Data Center Infrastructure Group (DCIG). It is a part of SpinOne – an AI-driven cybersecurity platform that offers backup for Google Workspace and Office 365, anti-ransomware protection, and CASB functionality (shadow IT protection). 

Products:

– Google Workspace (G Suite):

  • Backup
  • Anti-ransomware protection
  • Cybersecurity (CASB) functionality

– Office 365

  • Backup
  • Anti-ransomware protection

Here is how Spinbackup’s interface looks like:

Strengths:

  • AI-based anti-ransomware protection;
  • High restore success rate (97%);
  • Audit log with the records of all activity, including access, configuration, and restore operations;
  • CASB functionality for Google apps;
  • Single interface for Office 365 and G Suite backup (coming in 2021).

Weaknesses: 

  • Requires high internet speed to backup large files.

Protect your business-critical data today

The Bottom Line

Each service is fairly good and is likely to back up and restore your files just fine. But there are slight details that make a difference: the interface design and user-friendliness, the possibility of end-user self-restore, ransomware protection, and so on. Also, each of them has its share of bad reviews, making it even more difficult to choose. Ultimately, the choice comes down to your business needs and personal preferences.

To make this choice, we advise you to sign up for a free trial of each service and get a hands-on experience before making a year-long commitment. At the very least, visit each service’s website and request a demo to get more aquatinted with the product.

William William Tran Product Manager
About Author

Will Tran is the Product Manager at Spin.AI, where he guides the product's strategic direction, oversees feature development and ensures that the solution solves his clients’ cybersecurity needs.

Will is a security professional who started his career at Lockheed Martin where he worked on National Security Space programs in business development and product management.

Will holds a BA in Economics and Mathematics from UCSB and an MBA with a specialization in Technology Management and Marketing from UCLA Anderson School of Management.

At Lockheed Martin, Will developed the multi-year strategy campaign and supported the product development satellite program for the United States Air Force, which resulted in a multi-billion dollar contract.

During business school, Will consulted 2 non-profit organizations as part of a series of national consulting case competitions. He set strategic priorities, optimized business operations, and developed a process to qualify new revenue streams for his non-profit clients. These initiatives resulted in 15-20% increase in gross profit.

In his spare time, Will can be found at local coffee shops around Los Angeles, traveling to different countries, or hanging out with his cat.

Featured Work:

Frequently Asked Questions

How do I back up my Office 365 cloud storage?

Back up Office 365 with an incremental cloud-to-cloud backup. We suggest looking for tools with ransomware protection and other advanced security features.

What is the best backup for Office 365?

SpinOne is the best backup tool for Office 365.

What is the difference between Office 365 backup and retention?

Office 365 has a native retention tool but doesn’t have a native backup. Retention is the rule that regulates the duration of file storage. It can be timely or permanent. Additionally, retention can protect certain files by creating and storing a copy of a file each time it’s edited or deleted. A backup is also a copy of a file. However, it never deletes any copies or files. Furthermore, the copies are stored elsewhere (unlike data retention).