Top 3 Microsoft 365 Cloud Backup Solutions Comparison Table

There are plenty of backup tools for MS Microsoft 365 services on the global cloud backup market that can help prevent data loss. Combined with the lack of understanding of what features to look for, it makes the choosing process a game of chance. Most cloud-to-cloud Microsoft 365 backup services provide you with the same baseline functionality: they support the same services, let you restore data to the source accounts, use public cloud services like Azure or AWS, and so on.

But there are much more nuances to it that make a certain service the best match for your particular business needs. Some of them include the minimum number of licenses, the availability of ransomware detection, or the ability to migrate data between domains.

To simplify the process of selecting the right Microsoft 365 cloud backup solution, we’ve created a comprehensive comparison table that highlights all the features that can impact the value of the backup software. This table includes critical details like the availability of ransomware detection, a minimum number of licenses, data migration capabilities, and Microsoft cloud backup pricing.

Microsoft 365 Backup Solutions Comparison Table

We’ve picked four solutions – SpinBackup, Datto (Backupify), Spanning, and Afi basing our choice on their functionality scope and recognition in the cybersecurity field.

	SpinBackup	Backupify	Spanning	Afi
Services	Exchange   OneDrive SharePoint Teams Calendar Contacts	Exchange OneDrive   SharePoint  Teams Calendar  Contacts	Exchange    OneDrive SharePoint  Calendar  Contacts	Exchange    OneDrive SharePoint  Teams Calendar  Contacts
Price	$3 user/month	$3 user/month	$4 user/month	$3 user/month
Score
Overall	4.7	4.1	3.7	4.7
Ease of setup & use	4.8	4.1	3.9	4.8
Customer Service	4.7	3.9	3.3	4.7
Features	4.5	3.8	3.8	unavailable
Value for money	4.4	3.8	3.5	unavailable
Restore success rate	99.9%	92%	95%	unavailable
Backup Features
Cloud-to-cloud backup	V	V	V	V
On-demand backup	V	V	V	V
Backup scheduling /Automated backup	V	V	V	V
Incremental backup	V	V	V	V
Versioning	V	➖	V	V
Recovery Features
Disaster recovery	V	V	V	V
Point-in-time restore	V	➖	V	V
Search-based restore	V	V	V	V
Granular recovery	V	V	V	V
On-Demand Restoration	V	V	V	V
Security Features
Ransomware detection and protection	V	X	X	V
Encryption at-rest and in-transit	V	V	V	V
Activity/audit logs	V	V	V	X
Intrusion Detection	V	X	V	X
Compliance	SOC1 Type II, GDPR, CCPA, HIPAA, PCI DSS, ISO 27001, UE-EU Privacy Shield Certified	SOC 2 Type II, HIPAA	SOC 2 Type II, GDPR, HIPAA, BBB EU PRIVACY SHIELD, UE-EU and Swiss-US Privacy Shield Certified	SOC1 – SSAE-16, SOC2, PCI DSS Level 1, ISO 27001, HIPAA, FIPS 140-2.
OAuth 2.0	V	➖	V	V
Deployment & Support
Web-Based, Cloud, SaaS	V	V	V	V
Starting number of licenses	10	100	50	5
Email, phone, web support 24/7	V	X	X	Email
Functionality & Management
Fast file-based search	V	V	V	V
File Sharing	V	➖	V	➖
Licensing for archived users	V	V	V	➖
Managing multiple domains	V	➖	➖	➖
Data migration inside the domain	V	V	V	➖
Domain-to-domain migration	V	➖	V	➖
Customized backup retention	V	V	V	➖

SpinBackup – The Best Microsoft 365 Online Backup Solution

SpinBackup is one of the TOP-5 backup services for Microsoft Microsoft 365 in 2021 according to the Data Center Infrastructure Group (DCIG). It is a part of SpinOne – an AI-driven cybersecurity platform that offers backup for Google Workspace and Microsoft 365, anti-ransomware protection, and CASB functionality (shadow IT protection). 

Products:

– Google Workspace (G Suite):

• Backup
• Ransomware protection
• DLP
• SSPM

– Microsoft 365

• Backup
• Ransomware protection
• DLP
• SSPM

Here is how Spinbackup’s interface looks like:

Strengths:

• AI-based anti-ransomware protection;
• High restore success rate (97%);
• Audit log with the records of all activity, including access, configuration, and restore operations;
• CASB functionality for Google apps;
• Single interface for Microsoft 365 and G Suite backup (coming in 2021).

Weaknesses: 

• Requires high internet speed to back up large files.

The Bottom Line

Each service is fairly good and is likely to back up and restore your files just fine. But there are slight details that make a difference: the interface design and user-friendliness, the possibility of end-user self-restore, ransomware protection, and so on. Also, each of them has its share of bad reviews, making it even more difficult to choose. Ultimately, the choice comes down to your business needs and personal preferences.

To make this choice, we advise you to sign up for a free trial of each service and get hands-on experience before making a year-long commitment. At the very least, visit each service’s website and request a demo to get more aquatinted with the product.

Frequently Asked Questions