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Should You Backup Office 365?

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Should You Backup Office 365?

Should You Backup Office 365

Short answer: Yes. You need to backup Office 365 data to keep it secure. Now let’s see why.

Despite Microsoft’s advanced security features, data loss happens. There are many reasons behind data loss: external threats, accidental data deletion, and more.

The cost of data loss may reach millions of dollars. Your company needs to keep its vital data secure to avoid financial and reputational risks. Office 365 doesn’t back up your data fully to protect it. And here is the proof.

Microsoft’s Backup and Recovery Policy

The main thing to understand about Office 365 service-level agreement is that it addresses availability, not recoverability of your data. According to Brien Posey, Microsoft’s MVP, Microsoft creates backups for internal use, protecting the whole cloud from the critical failure.

Yet, you need to protect your items: mailboxes, contacts, and so on. They are often left beyond the reach of the native Office 365 recovery tools.

In fact, Office 365 has security gaps related to backup and recovery. That’s why many companies use additional Office 365 backup solutions to make their Office 365 environments more secure.

“Why should I backup Microsoft Office?” you may ask. Because that’s what Microsoft recommends you. An extract from Microsoft Services Agreement:

We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.

Office 365 Backup & Recovery Tools: What They Do and What They Don’t

You can recover deleted items in Office 365. Although the native Office 365 recovery tools are quite limited. The basic recovery from deleted items helps with recent accidentally deleted emails, but what about other cases? Long-deleted or purged files, corrupted mailboxes, items lost due to cyber attacks or incorrect migrations – these are just a few things Microsoft will not help you to restore.

Recovery is time-limited. Office 365 retention time is quite limited. By default, the items are kept around for up to 30 days (14 days by default). Moreover, the purged items will be lost. However, you might need to restore your long deleted files and emails. For example, for compliance or reporting purposes. That’s why you’ll need an Office 365 email backup.

Office 365 doesn’t allow you to recover the version you need. Let’s say, your mailbox has got corrupted. There is no way to choose the “clean” version and restore it. An ability to choose the version you wish to restore is called point-in-time restore and it’s not in the scope of Office 365.

Office 365 interface has limited time-saving measures for an Admin. For example, Office 365 recovery via In-Place eDiscovery & Hold has many conditions and steps, that are too time-consuming. And still not always helpful.

Office 365 doesn’t follow user data backup best practices. There is a basic rule of a safe backup. It’s called the 3-2-1 rule. According to this practice, there should be 3 backups stored on 2 media, with at least 1 off-site copy.

Yet, Microsoft stores backup data in the same cloud, as the source data. To put it simply, the data copy in the Microsoft cloud is vulnerable to the same threats as the data it backs up. Of course, it makes the security of your data incomplete. However, Office 365 is not a backup service, so it wasn’t supposed to follow the best backup practices.

Long story short, Microsoft provides no reliable backup. If Microsoft doesn’t back up your data, who does? 

Spinbackup: The Top Office 365 Backup Solution

If your data gets lost or damaged, backup is the best way to restore it. Spinbackup is one of the best Office 365 Backup & Recovery solutions. Unlike Office 365, it provides a full backup to ensure your data is truly secure. What makes Spinbackup a perfect solution for you?

  • You can back up your Outlook and Onedrive items, including Calendars and Contacts.
  • You have better retention options. The backup data can be stored indefinitely.
  • You have the point-in-time data restore, meaning you choose the version to recover.
  • Our cloud-to-cloud backup ensures that your source and backup data are kept separately. Your Office 365 backup data will be stored in the cloud of your choice (Amazon AWS or Google’s GCP).
  • You have advanced options to monitor data store and usage.
  • You have the same folder hierarchy of restored data as in your original files so you can restore your items exactly to the folders they were deleted from.
  • Save your time and effort with our user-friendly interface.

When Will You Need Spinbackup?

There are many various situations when Spinbackup users restore their data. The most common use cases are recovering from data loss, search for accidentally deleted files, or reverting Office 365 data to the previous version.

Also, for legal or HIPAA/GDPR/other compliance purposes, you may need to retrieve emails or files lost a long time ago, including those that belong to your ex-employees.

Inability to follow compliance requirements or legal requests will reflect very negatively on your business. With proper backup, you can ease up your mind, as the data will be restored whenever you need it.

Recover your items in just a few clicks. At any time.

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